I. General Information
We are glad you are interested in we.train.football. The protection of your personal data is important to us. We only process personal data to the extent necessary and for the purpose of providing a functional, user-friendly website including its content and services.
In the following privacy policy, we inform you in particular about the type, scope, purpose, duration and legal basis for the processing of personal data, to the extent that we decide alone or jointly with others on the purposes and means of processing.
We also inform you about the third-party components we use for optimization and quality improvement purposes, to the extent that third parties process data on their own responsibility.
1. Controller The controller within the meaning of the General Data Protection Regulation (GDPR) is: MatchPlaner Sport Solutions GmbH, Holbeinstraße 13, 72760 Reutlingen, Germany, E-Mail: info@wetrainfootball.com
2. Definitions "Personal data" (hereinafter mostly referred to as "data") means all information relating to an identified or identifiable natural person.
"Processing" means any operation performed in connection with personal data, e.g. collection, storage, use, transmission or deletion.
3. Legal Bases for Processing We process personal data depending on the processing operation in particular on the basis of: • Art. 6(1)(a) GDPR (consent)
• Art. 6(1)(b) GDPR (performance of a contract or pre-contractual measures)
• Art. 6(1)(c) GDPR (legal obligation)
• Art. 6(1)(f) GDPR (legitimate interests)
To the extent that the use of cookies and similar technologies is concerned, we process data additionally on the basis of the German Telecommunications Digital Services Data Protection Act (TTDSG), where consent is required for setting or reading information on your device.
The processing of your data is based, depending on the operation, on your consent, on the performance of a contract or pre-contractual measures, on legal obligations or on our legitimate interests; we explain which legal basis applies in each individual case in the relevant processing descriptions.
4. Recipients and Processors We use external service providers who support us in providing our website, apps and services. To the extent these service providers process personal data on our behalf, we have concluded data processing agreements with them pursuant to Art. 28 GDPR, where legally required.
5. Third-Country Transfers Where data is transferred to recipients in countries outside the European Economic Area, we ensure an adequate level of data protection, either through an adequacy decision by the European Commission or through standard contractual clauses; where necessary, we implement additional measures such as encryption or pseudonymization.
6. No Obligation to Provide Data You are not legally required to provide us with personal data; however, without certain information, you may not be able to use our website, app or individual features at all or only to a limited extent.
7. No Solely Automated Decisions We do not make solely automated decisions in individual cases within the meaning of Art. 22 GDPR.
II. Rights of Users and Data Subjects
You have the following rights to the extent provided by law:
• Right of access pursuant to Art. 15 GDPR
• Right to rectification pursuant to Art. 16 GDPR
• Right to erasure pursuant to Art. 17 GDPR
• Right to restriction of processing pursuant to Art. 18 GDPR
• Right to data portability pursuant to Art. 20 GDPR
• Right to object pursuant to Art. 21 GDPR
• Right to withdraw consent with effect for the future
• Right to lodge a complaint with a supervisory authority
To exercise your rights, you can contact us at any time at: support@wetrainfootball.com
III. Data Processing When Using the Website
1. Server Log Files For technical reasons, in particular to ensure a secure and stable web presence, data is transmitted by your internet browser to us or our web hosting provider. These so-called server log files may include: • Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing device
• Time of the server request
• IP address
We process this data to ensure the security, stability and functionality of the website. Legal basis: Art. 6(1)(f) GDPR. Legitimate interest: technically error-free, secure and stable provision of our services.
2. Cookies and Similar Technologies We use cookies on our website. Cookies are small text files or other storage technologies placed and stored on your device by your internet browser. A cookie (CCM19) is used to store your selection according to the cookie consent banner. This is technically necessary to save the consent status.
a) Technically Necessary Cookies Technically necessary cookies are required to provide the website and enable basic functions. Legal basis: § 25(2) TTDSG and Art. 6(1)(f) GDPR.
b) Cookies Requiring Consent To the extent we use statistics, analytics or other non-essential technologies, this only occurs on the basis of your prior consent. Legal basis: § 25(1) TTDSG and Art. 6(1)(a) GDPR. You can revoke or adjust your consent at any time with effect for the future via our consent tool. You can also delete already stored cookies at any time. The required steps depend on your specific internet browser.
3. Google Analytics This website uses features of the Google Analytics web analytics service to evaluate website usage, compile reports on website activity and provide other services related to website and internet usage. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. Legal basis: Art. 6(1)(a) GDPR. You can prevent the collection and processing of your data by Google by using the browser plug-in provided by Google. We have concluded a data processing agreement with Google and fully implement the requirements of German data protection authorities regarding the use of Google Analytics. Consent can be revoked at any time.
4. Contact When you contact us by email or via a contact form, we process the data you provide to handle your inquiry. This may include in particular: • Name
• Email address
• Content of the message
• Further voluntarily provided information
Legal basis: Art. 6(1)(b) GDPR where the inquiry relates to a contract or pre-contractual measures, or Art. 6(1)(f) GDPR for general inquiries.
5. Newsletter or Waiting List Where we offer a newsletter or waiting list function, we process the data you provide to send you information about our product. As part of the sign-up process, we obtain your consent to receive the newsletter and refer to this privacy policy. This may include in particular: • Email address
• Name (optional)
• Time of registration
Legal basis: Art. 6(1)(a) GDPR. You can revoke your consent at any time with effect for the future, for example via the unsubscribe link in the email or by contacting us. We store your newsletter data until you unsubscribe or revoke your consent, then delete it unless statutory retention obligations apply.
IV. Registration and User Account
Registration is required to use we.train.football.
1. Data Processed upon Registration When creating a user account, we process in particular: • Name
• Email address
• Password (stored encrypted)
• Role in the system, e.g. coach or player
• Club or team information
• Further optional profile information you provide
Legal basis: Art. 6(1)(b) GDPR.
2. Account Management We process this data to: set up your user account, enable login, manage your account, provide platform features, prevent misuse and communicate with you in connection with your account.
3. Login and Usage Data In the course of using the platform, technically required data may also be processed, in particular: • IP address
• Device or operating system information
• Time of access
• Technical error and event logs
Legal basis: Art. 6(1)(b) GDPR and Art. 6(1)(f) GDPR. Legitimate interest: system security, error analysis, misuse prevention.
V. Data Processing in the App
1. App Installation via App Stores To use our app, you must download it from an app store. When downloading and installing via the Apple App Store or Google Play Store, the privacy policies of the respective app store operator also apply. We generally have no influence over data processing by these operators. We only process data provided by the app store to the extent necessary for downloading and installing the app on your mobile device. Legal basis: Art. 6(1)(b) GDPR.
2. App Permissions Depending on the function, the app may require access to certain device features, such as: • Internet for synchronization and platform use
• Notifications for reminders and product-related information
• Camera or media storage for uploading profile pictures or other content, where such features are offered
Granting such permissions is done via your device settings and can be adjusted at any time. Without permission, individual features may be restricted.
3. Technical Usage Data When using the app, we process technically required information, in particular: • Operating system
• App version
• Device information
• Times of use
• IP address
• Error logs and diagnostic information
Legal basis: Art. 6(1)(b) GDPR and Art. 6(1)(f) GDPR.
VI. Coach, Player and Club Data
1. Processing in the Context of Platform Use we.train.football is a platform for training planning, team and club organization and sports-related analyses. In this context, we process personal data that is entered by coaches, players or clubs or generated in the course of use.
2. Categories of Data Processed Depending on use, the following data may in particular be processed: a) Master data: name, email address, date of birth. b) Organizational and team data: club or team membership, position, jersey number, age group & league, country & association, invitations, roles and permissions, scheduling, attendance and availability. c) Training and performance data: training plans, training participation, development data, assessments, sports-related notes and comments, statistics and analyses. d) Communication and content data: messages or comments within the platform as well as uploaded content such as profile pictures, media, notes or other user-generated content.
3. Purposes of Processing Processing takes place in particular for the following purposes: • Providing platform features
• Organizing teams and training sessions
• Displaying information within the respective team or club context
• Creating and managing training content
• Communication within the product
• Troubleshooting, security and misuse prevention
Legal basis: Art. 6(1)(b) GDPR. To the extent individual processing operations are not directly required for the performance of the contract, processing may additionally be based on Art. 6(1)(f) GDPR.
4. Club and Team Context Where personal data is processed in the context of a club or team account, this is done within the framework of use of the platform initiated by the relevant user or club. Data within the respective team or club context may be visible or manageable by authorized users. To the extent that clubs or coaches upload personal data of other persons to the platform, they are responsible for ensuring that the necessary data protection requirements are in place.
VII. Use by Minors
The protection of minors is particularly important to us.
1. Users under 16 Where minors under the age of 16 use we.train.football, this is only done with the consent of a parent or legal guardian, to the extent such consent is required by law.
2. Processing of Minors' Data The platform may also process data of minors, in particular: • Name
• Team membership
• Age or date of birth data
• Training and performance data
• Attendance and organizational data
• Content uploaded by coaches or clubs
Processing takes place exclusively for the purpose of providing the platform and its features.
3. Responsibility of Coaches and Clubs Where coaches, clubs or other authorized persons invite, register or process data of minors, they confirm that the required consents and data protection requirements are in place.
4. Rights of Parents and Guardians Parents and legal guardians may contact us at any time to obtain information about the processing of their child's personal data or to assert rights to rectification, erasure or restriction, to the extent the legal requirements are met.
VIII. Payment Processing and Subscription Management
1. RevenueCat We use RevenueCat to manage and assign subscriptions. The following data may in particular be processed: • Name
• Payment amount
• Subscription status
• Purchase IDs
• Product and transaction information
• Technical assignment data
Legal basis: Art. 6(1)(b) GDPR.
2. Stripe For payments via our website, we use Stripe as our payment service provider. We generally do not store credit card data ourselves, but only receive the information required for processing the contract. Legal basis: Art. 6(1)(b) GDPR.
3. Apple App Store / Google Play Store Where a subscription is concluded via the app (Apple or Google), payment processing is handled by the respective platform operator. We generally do not receive payment data, only the information required for managing and assigning the subscription. Legal basis: Art. 6(1)(b) GDPR.
4. Further Information from Payment Providers Payment service providers process your data on their own responsibility. Further information can be found in the privacy notices of: RevenueCat, Stripe, Apple, Google.
IX. Retention Periods
We store personal data only for as long as required for the respective purposes or as required by statutory retention obligations. In particular, the following principles apply:
• Account data: for the duration of the user account and subsequently for a limited period, to the extent required for settlement, support, documentation or legal obligations
• Billing and payment data: in accordance with statutory retention obligations under commercial and tax law
• Support data: for as long as required for handling and documenting the inquiry
• Server and log data: only for a limited period, to the extent required for security, stability and error analysis
• Data from team and club contexts: for as long as the respective use continues or further storage is technically, legally or legitimately required
Once the purpose no longer applies and there are no statutory retention obligations or legitimate reasons to the contrary, the data will be deleted or anonymized.
X. Recipients and Service Providers Used
To provide our services, we may use in particular the following categories of recipients or service providers: • Hosting and infrastructure providers
• Database and storage providers
• Payment service providers
• Subscription management providers
• App store operators
• Support and communication service providers
• Analytics or consent service providers
Where we use specific third-party providers, we will inform you about this in this privacy policy or at another appropriate location within our services.
XI. Changes to this Privacy Policy
We reserve the right to adapt this privacy policy if required due to changes in the legal situation, technical developments or changes to our services.
The current version is available in the app and on our website at all times.
XII. Contact for Data Protection Matters
If you have any questions about data protection or the exercise of your rights, you can contact us at any time: MatchPlaner Sport Solutions GmbH, Holbeinstraße 13, 72760 Reutlingen, Germany, E-Mail: support@wetrainfootball.com
